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SSEP PROGRAM DEVELOPMENT[NAME OF TRANSIT AGENCY] will implement the following process to develop and monitor the SSEP Program: STEP 1: Participate in Ohio Department of Transportation Office of Transit Security and Emergency Preparedness Planning Technical Assistance and Training Program STEP 2: Coordination Meeting with Executive Director and Vehicle Accident Prevention (VAP) Committee to: Establish how security and emergency preparedness activities will be organized Outline employee and department responsibilities with respect to security and emergency preparedness Institute threat and vulnerability identification, assessment, and resolution methodology Develop and track Action Items for Implementation STEP 3: Executive Director will designate an SSEP Program Point of Contact (POC) to coordinate necessary interfaces and activities

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SSEP PROGRAM DEVELOPMENTSTEP 4: The SSEP Program POC will initiate Needs Assessment to: Identify current levels of criminal activity Identify current security and emergency preparedness activities Complete the Security Baseline Planning Worksheet Complete the Emergency Preparedness Assessment Worksheet Develop SSEP Program Objectives Develop SSEP Program Supporting Activities   STEP 5: The SSEP Program POC and VAP Committee will prepare a list of action items and a milestone schedule to address activities required to support SSEP Program Objectives   STEP 6: The SSEP Program POC will track implementation status and issue quarterly reports to the Executive Director.

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Security Baseline Planning Worksheet

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Emergency Preparedness Assessment Worksheet

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DEVELOPMENT PROCESSTo ensure SSEP Program development, [NAME OF TRANSIT AGENCY] will take the following actions: Establish an SSEP Program Planning Team Analyze Capabilities and Hazards Perform Vulnerability Assessment Develop List of Action Items and Milestone Schedule Document Activities and Procedures

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PLANNING TEAMWe will establish an SSEP PROGRAM PLANNING TEAM. We will recruit representatives from throughout the agency, because: It encourages participation and gets more people invested in the process. It increases the amount of time and energy participants are able to give. It enhances the visibility and stature of the planning process. It provides for a broad perspective on the issues. We will begin with our VAP Committee, and expand membership (if necessary) to make sure we include: Supervisors; drivers; volunteers and contractors; dispatchers; human resources; maintenance; safety and risk management; finance; marketing/community relations; and legal

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PLANNING TEAMThe Executive Director will be a member of the SEPP PROGRAM PLANNING TEAM, which will be headed by the agency’s SSEP Program Point of Contact (POC). The Executive Director will prepare a memorandum authorizing the PLANNING TEAM, and providing sufficient resources to support its activities.   The SSEP PROGRAM PLANNING TEAM will provide an open invitation to all local public safety agencies to participate in meetings. Team members will actively seek public safety personnel review of relevant planning areas, such as security procedures and emergency scene management. The TEAM will make a formal presentation regarding its SSEP PROGRAM PLAN to its community public safety agencies, and will request the initiation of annual drilling and exercising activities with local responders.

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SAMPLE VAP COMMITTEE AGENDA   I. Status of the SSEP Program Plan   II. “Proactive” Items for Discussion ·        Assess the agency’s current capabilities regarding security and emergency preparedness program ·        Look for new ways and means to improve security and emergency preparedness ·        Determine compliance with security and emergency responsibilities ·      Identify organizational issues that may contribute to security incidents or hinder effective emergency coordination and response ·        Promote security awareness   III. “Reactive” Items for Discussion ·        Review incidents to determine why they occurred ·       Debrief incidents, emergencies, drills and training to identify “lessons learned” and means of improvement ·       Determine what measures should be taken to follow-up on incidents, events, drills and training   IV. SSEP Program Action Items

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VAP WORKSHEET

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VAP WORKSHEET

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VAP WORKSHEET

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ANALYZE CAPABILITIESThe SSEP PROGEAM PLANNING TEAM will initiate activities to determine our agency’s current level of preparedness. We will:   1. Review Internal Plans and Policies, including the following: Vehicle Safety Program Plan Rulebook Standard Operating Procedures (SOPs) Emergency Operating Procedures (EOPs) Facility and Vehicle Evacuation Plans Fire protection plan Safety and health program Environmental policies Security procedures Insurance programs Finance and purchasing procedures Employee manuals Hazardous materials plan Risk management plan Capital improvement program Mutual aid agreements

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ANALYZE CAPABILITIES2. Meet with Outside Groups, including the following:   Community emergency management office Mayor or Community Administrator's office Local Emergency Planning Committee (LEPC) Fire Department Police Department Emergency Medical Services organizations Local Planning Commission Major Clients (hospitals, retirement homes, etc.)   We will discuss our current procedures, ask for any ideas or suggestions these groups may have regarding our procedures, as well as their primary concerns regarding response to an incident at our agency, or a response to a community emergency involving support from our agency.

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ANALYZE CAPABILITIES3. Identify Codes and Regulations, including:   Occupational safety and health regulations Environmental regulations Fire codes Seismic safety codes Transportation regulations Zoning regulations Agency policies 4. Identify Internal Resources and Capabilities that could be needed in an emergency, including the following: Personnel Equipment Facilities Organizational capabilities Backup systems

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ANALYZE CAPABILITIES5. Identify External Resources, including the following:   Local emergency management office Fire Department Hazardous materials response organization Emergency medical services Hospitals Local and State police Community service organizations Utilities Contractors Suppliers of emergency equipment Insurance carriers NOTE: There are many external resources that could be needed in an emergency. In some cases, formal agreements may be necessary to define the agency's relationship with them.   6. Perform an Insurance Review, including Meeting with insurance carriers to review all policies and coverage levels.   Results from these activities will be summarized in minutes prepared for SSEP PROGRAM PLANNING TEAM meetings.

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TRAINING AND EXERCISING

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TRAINING AND EXERCISING TRANSIT AGENCY will formulate SSEP Program Training and Exercising (T&E) Plan: Determine Needs Outline Plan Set Goals Evaluate Current Efforts Assess Training Staff Identify Additional Resources Write Action Plan

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TRAINING AND EXERCISINGIssues to consider: In-house Staff Local Law Enforcement Contractors RTAP Video Library ODOT FTA Other

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TRAINING AND EXERCISINGAdult Learning Methods for Transit Training Demonstrations Structured/Facilitated Discussions Behavior Modeling Brainstorming Role Playing Simulations Lecture Reading Assignments

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TRAINING AND EXERCISINGOpportunities for SSEP Program training: Organizational Development Professional Development New-Hire Driver Skill Training Driver Skill Retraining: Mechanic Skill Training Safety Training Passenger Relations Training

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COORDINATION WITH LOCAL PUBLIC SAFETY ORGANIZATIONS

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Public Safety ResponseNOTIFICATION: Reporting the incident to transit dispatch and supervisors EVALUATION: Evaluating the incident REQUESTING RESPONSE: Notifying local emergency responders; providing essential information PROTECTING THE SCENE: Perimeter control, evacuation and rescue assistance, emergency first aid SUPPORTING RESPONDERS: Meeting their requests, specialized services and equipment

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Public Safety Response Dispatching emergency response personnel and equipment to the incident site Bringing emergency responders to and from the scene Implementing local incident command system Providing incident briefings and situation updates Triage and medical treatment and transportation to medical facilities for all victims

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Public Safety Response Managing the emergency scene – initiating ICS functions as needed Expanding response to unified command with State and Federal resources (if needed) Demobilization – as control is restored Returning the scene to “normal” Clean-up Incident debriefings and “after action reports”

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TA Support FunctionsEvacuation (transportation and identification) Specialized transportation for mobility-impaired citizens away from scene Transportation and shelter for emergency response response personnel Transportation of supplies Support of road blocks and perimeter control Weather monitoring and route planning Specialized equipment Trained personnel Communications

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REQUIRED COORDINATIONWho’s participating? Contact information? Jurisdictional control and authority? How is the response effort expanded? Chain of command and control? Transit point of contact and location? Equipment and resources available? Training? Meetings?

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Last Updated: 8th March 2018

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